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Revo Marketing Management hiring Personal Assistant at Dubai - United Arab Emirates

Personal Assistant

Revo - Dubai - United Arab Emirates

Posted 5 years ago - 302 members applied

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Number of Vacancies
1
Job Type
Full Time
Position
Personal Assistant
City
Dubai - United Arab Emirates
Salary ($)
$2000
Salary Period
Month
Contract Period
Undefined
Provides
Flight Ticket
Insurance
Visa

Candidate Preference

Experience
4 years
Skills
Communication Skills
Computing Skills
Confidence
Creativity
Decision Making
Flexibility
IT Skills
Management Skills
Persuading
Proactive
Problem Solving
Self Motivated
Team Work Skills
Time Management
Work Under Pressure
Written Communication
Job Description

This Job for an Admin Job that entails the following key duties:

- Office Adminstrator

- Receptionist

- Personal Assistant

- Knowledge of Basic Procurement to respond to Contracts

- Knowledge of Basic Accounting to coordinate bookeeping matters

 

The Job responsibility involves teh follwoing aspects:

  1. Reception
  • Welcome guests, answer phone calls, attend inquiries, and take notes and transfer to the concerned party.

 

  1. Office Management
  • Be a custodian for the office, office assets and legal documents and ensure all related matters are well preserved.
  • Maintain office supplies and restocking (including pantry supplies, stationary and etc..)
  • Prepare Monthly Petty Cash Expenses
  • Responsible to arrange for necessary cleaning and maintenance for the office (including lights, AC and etc..).

 

Accounting

  • Issue Invoices, Receipts & Payment Vouchers as requested
  • Enter Invoices & Expenses to Accounting System.

 

Administration

  • Create Soft & Hard Files/Folders as required and maintain adequate Filing in current system
  • Prepare Proposals, Quotations, Offer Letters, Engagement Letters & Contracts
  • Prepare Market Research & Analysis when requested
  • Coordinate with Mall Tenants on obtaining permits, Licenses, contracts and submitting cheques and other necessary documents.
  • Prepare letters for governmental institutions and other public entities as required.
  • Apply for visas as requested.
  • Hotel & Flight ticket Search and Booking.
  • Send Mail via Courier Service Company.
  • Prepare Occasional e-greetings and post on Social Media accounts.
  • Prepare Presentations and create other templates as requested.

 

Leasing

  • Prepare leasing proposals and related documents
  • Coordinate with Mall Tenants on obtaining permits, Licenses, contracts and submitting cheques and other necessary documents.
  • Lease pocket and pop up shops for the shopping malls

 

Procurement & Tendring

  • Prepare pre-qualification documents received
  • Respond to tenders
  • Handle procurement with third parties.