Alba Hospitality and Lifestyle hiring Office Manager at Dubai, United Arab Emirates

PURCHASING OFFICER 

Job Title                                     Purchasing Officer 

Reports to                                General Manager 

Responsible for                           Purchase orders, inventory keeper 

Overview 

In line with the mission that DOTS has and how we envision it within this and future markets, you are here to make a difference. As Purchasing Officer, you are not only responsible for planning and managing the orders and inventory, but you are also here to create an environment where our guests can feel welcomed and enjoy the variety of services that we have to offer. 

Main Responsibilities 

• Source and purchase food, beverages, and supplies for the venue from the various departments. 
• Identifying and selecting suppliers who can provide quality products at competitive prices. 
• Building and maintaining strong relationships with suppliers to negotiate favourable terms and ensure reliable delivery. 
• Monitoring inventory levels to ensure that the restaurant has enough stock to meet demand without over-purchasing, which could lead to waste. 
• Conducting regular stock checks and ensuring that inventory is rotated to maintain freshness and reduce waste. 
• Managing the purchasing budget by negotiating the best prices and seeking out cost-saving opportunities without compromising quality. 
• Ensuring that all purchased items meet the restaurant's quality standards. 
• Inspecting deliveries for quality and consistency and addressing any discrepancies or issues with suppliers. 
• Maintaining accurate records of purchases, supplier contracts, and inventory levels. 
• Ensuring that all purchasing activities comply with food safety regulations and the restaurant’s policies.
• Staying updated on relevant laws and regulations that affect food purchasing and handling. 
• Coordinating with the finance department to ensure timely payment of invoices and proper accounting of expenses. 

Key Skills 

•        Strong negotiation skills and ability to build and maintain supplier relationships. 

•        Excellent organisational and time-management skills. •      Ability to work independently and as part of a team 

•        Excellent communication and interpersonal skills. 

•        Knowledge of food and beverage products and industry trends. 

Guest Experience 

•        Welcome, respect and interact. A warm and welcoming attitude helps guests feel comfortable and valued as soon as they enter the Venue. 

•        Delight, satisfy and engage! DOTS’s guest journey should emphasise the venue’s exclusivity, while ensuring a high level of privacy and discretion, making guests feel important, secure, and comfortable. 

•        Test, experiment, and improve! DOTS is not a once-off stunt. We must continue to level up our offerings. Keep efficient and close communication with the other heads of departments to ensure that they receive guest feedback and share their recommendations with you.  

•        Observe! Keep a close eye on what the competition is doing to stay inspired.