Q Food & Beverage Group hiring Administrations at Dubai - United Arab Emirates

Job Responsibilities of Administrative Assistant/Office Assistant
•    Implementing and maintaining document control processes and procedures. You must ensure that every employee/manager that wants to collect any document signs a document control form before they collect it and after they return it.
•    Managing all flows of documents either in electronic form or on paper support.
•    Making sure that all documents are filed in a tidy and organized manner.
•    Ensuring Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving). 
•    Maintaining and managing electronic and hard copy documents as required. 
•    Noting down meeting minutes at the head office.
•    Supporting all the departments in the head office by running their errands and providing them with any assistance they require.
•    Maintaining the reception and directing visitors to the right departments whenever they visit.
•    Ensuring that the reception is always clean and organized.
•    Tracking the expiration dates of documents and ensuring that they are renewed by the Public Relations Officer before they expire.
•    Checking the compliance and quality of documents.
•    Maintaining a list and files of documents.
•    Managing internal and external documents.
•    Distributing documents to relevant people.
•    Copying, scanning and storing documents
•    Checking for accuracy and editing files when required.
•    Reviewing and updating technical documents.
•    Distributing project-related documents to internal teams.
•    Filing documents in physical and digital records.
•    Creating templates for future use.
•    Maintaining confidentiality around sensitive information and terms of agreement.

    
•    NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.